Outlook 2007 does not send out meeting cancellations if you remove all invited attendees from a previously created appointment

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Outlook 2007 does not send out meeting cancellations if you remove all invited attendees from a previously created appointment
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Article ID : 954284
Last Review : June 26, 2008
Revision : 1.0
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SYMPTOMS

In Microsoft Office Outlook 2007, if you remove all invited attendees from the To field in a previously created appointment, you receive the following message:
This meeting cannot be sent because there are no recipient names in the To box. Would you like to save and close this meeting instead?

If you click Yes in the message, the meeting page closes and saves the meeting. However, Outlook does not send out meeting cancellations to the attendees.

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CAUSE

This issue occurs because Outlook cannot send meeting cancellations to attendees when there are no recipients in the To field.

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WORKAROUND

To work around this issue, use one of the following methods.

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Method 1

Cancel the meeting without saving it in the organizer’s Calendar folder. To do this, follow these steps:

1. Open the meeting in the organizer’s Calendar folder.
2. On the Recurring Meeting tab, click Cancel Meeting in the Actions group. This sends meeting cancellations to the attendees and removes the meeting from organizer’s Calendar folder.

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Method 2

Remove attendees from the meeting, but save the meeting in organizer’s Calendar folder. To do this, follow these steps:

1. Open the meeting in the organizer’s Calendar folder.
2. On the Recurring Meeting tab, click Scheduling Assistant in the Show group. This opens a page that has a list of all the attendees and the organizer.
3. Under All Attendees, click to clear the check boxes next to all the attendees.
4. Click Send. Meeting cancellations will be sent to all attendees. Also, the organizer can save this meeting in the Calendar folder.

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APPLIES TO
• Microsoft Office Outlook 2007

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Keywords: 
 kbcalendar kbtshoot kbexpertisebeginner kbprb KB954284

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Microsoft Knowledge Base Article

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